In March of this year we were proud to launch our new SafePod, a new facility for research that allows access to restricted datasets from within the Library. Research Culture week provides a welcome opportunity to take a closer look at this new Library service. You can see for yourself on our SafePod open morning on Tuesday 21 June. Feel free to drop by at any time, on Level 1 of the Library between 9am and 12pm.
What is a SafePod?
The SafePod is a small, stand-alone room on Level 1 of the Library from which a researcher can access and work on data that requires secure access. In most cases no data is held inside the SafePod. Instead, access is provided by secure remote connection to the servers of the data centre that hold the data. The SafePod meets the requirements of the Five Safes Framework, providing all the necessary security and controls required to meet conditions imposed by the data centre. This means that researchers don’t waste valuable time setting up individual safe rooms, or travelling long distances to the handful of dedicated safe settings in the UK.
The SafePod itself provides a pleasant working environment, with a height adjustable desk, ambient lighting, ventilation, and lockable storage. Researchers can request the use of a whiteboard within the SafePod, an additional chair to allow for collaboration or training (both researchers must be approved to access the data and be included in the booking), and to use additional notes. You can see these facilities for yourself during our open morning, and we have SafePod freebies to give away to the first researchers to attend!
The SafePod Network is funded by the Economic and Social Research Council and run by the Scottish Centre for Administrative Data Research as part of the ADR UK programme. The Library’s SafePod is one of a network of standardised safe settings hosted at universities across the UK.
What data is accessible?
Although no data is held directly in the SafePod, a wealth of government datasets, as well as study and survey datasets, are available for secure access from the SafePod. This includes new linked datasets created by Administrative Data Research UK (ADR UK) projects, such as the ground-breaking Data First programme at the Ministry of Justice, and the majority of datasets held by the Office for National Statistics’ Secure Research Service, the UK Data Service and SAIL Databank.
The security of the data accessible via the SafePod is vital, as many of the datasets are based on the administrative records of millions of people across the UK. Strict controls are already in place for their research use, and the datasets are either de-identified or anonymised before they can be used. SafePods maintain the physical security needed for research use of these datasets and enable researchers to provide valuable insights about how our society and economy function, without compromising anyone’s privacy
How do I book the SafePod?
Booking time in the SafePod is a three-step process:
- Researchers firstly need have an approved project with the relevant data centre listed above. This may also involve gaining accreditation with the Data Centre. This step is performed once at the start of the research project.
- Next, researchers need to register and complete a short test with the SafePod Network. This is also a one-time process and doesn’t need to be completed every time a SafePod booking is made.
- Finally, researchers book time in the SafePod via the SafePod Network Portal. This involves selecting a free time slot in the SafePod and selecting the data centre that you wish to access your project datasets from. At this point you can select use of the white board and additional materials.
The booking request is then sent by the SafePod Network to the chosen data centre, who approve or decline the booking and notify the researcher. Once the booking is confirmed, Library staff are informed of the booking. One of the Library’s team of SafePod Coordinators then contacts the researcher to confirm that we are able to facilitate the booking, and to confirm arrangements. It’s worth noting that the SafePod can be booked at any time up to the date of the booking. However, for short-notice bookings within the next three working days it’s necessary to check via safepod@bath.ac.uk that one of the SafePod Coordinators will be available to facilitate the booking.
On the day of the booking a SafePod Coordinator meets the researcher at the SafePod. Our SafePod is on Level 1 of the Library and can be accessed by either the east staircase or the lift. The Coordinator will already have completed security checks on the SafePod, so the process of checking both the SafePod booking confirmation and the researcher’s identity is very quick.
For researchers new to using the SafePod, the Coordinator will also provide an induction. Security arrangements limit what researchers can take into the SafePod, so we also provide a secure locker where the researcher can store their belongings while using the SafePod. A CCTV camera will record the booked session where it is a requirement for data access. The researcher is provided with a door access card that works for their booked time slot, allowing them to leave the SafePod for comfort breaks.
You can find out more and book the Library’s SafePod via the SafePod Network Portal, or visit us on Level 1 of the Library on Tuesday 21 June between 9am and 12pm.